Company Secretary Requirements

 

According to the Hong Kong Companies Ordinance (Cap. 622) s.474, all companies must: 

- Have a Company Secretary.

- The Company Secretary must be ordinarily resident in Hong Kong with a Hong Kong qualified accounting professional or a Hong Kong qualified legal professional or Hong Kong Trust or Company Services Providers Licensee.

- If the shareholder and the Director are two separate, then either one of them can be appointed as Company Secretary. 

- If the Shareholder and the Director are the same or the same company, then a third party (individual or company) should be appointed as company secretary. 

- The sole director of a company shall not also be the company secretary. 

- The company secretary is a statutory role, which is not the personal assistant for the Directors or Executives. 

 

Major Duty and Responsibilities of Company Secretary

- Manage and keep the company's statutory book (Register of Members and Register of Directors).

- Organizing and witnessing the required meeting of Directors and Shareholders alongside the preparation of minutes. 

- Preparing and filing an annual return (NAR1) to the Hong Kong Companies Registry. 

- Alternation of Director or Company Secretary.

- Transfer of share and share allotment. 

- Change the name of the Company. 

- Change the Company registered address. 

- Ensure that the Company complies with relevant laws and regulations. 

 

​

Our Company Secretarial Services

- We appoint as the Company Secretary of your company

- Prepare and submit Annual Return to the Hong Kong Companies Registry

- Provide Preliminary Advice on your company's secretarial matters

- Prepare Annual General Meeting Minutes

- Complete Quarterly Survey of Employment and Vacancies

- Document fees will be charged separately subject to the scope of work

 

Please Contact Us for full quotation.